| REACH Compliance | Whether the seal, compound, packaging, or supplied articles contain substances restricted under EU REACH requirements. | REACH obligations can depend on the product, substance content, intended use, and supply-chain role. SVHC communication may apply when a Candidate List substance exceeds 0.1% by article weight. | Current REACH declaration, material composition statement, and SVHC screening or test report where applicable. | Confirm that the declaration applies to the exact material grade and production revision being purchased. |
| RoHS Compliance | Whether the product is within the scope of RoHS and meets applicable substance restrictions. | RoHS commonly controls ten restricted substances, including lead, mercury, cadmium, hexavalent chromium, PBBs, PBDEs, and four specified phthalates, subject to applicable exemptions and scope. | RoHS declaration, supplier material declarations, or laboratory test results for the specified compound and components. | Check whether RoHS is legally required for the buyer’s end market; hydraulic seals alone may not always fall within the directive’s product scope. |
| Material Selection | Polymer type, hardness, fluid compatibility, temperature range, pressure, speed, and surface finish. | Common materials include polyurethane (PU), nitrile rubber (NBR), hydrogenated nitrile rubber (HNBR), fluoroelastomer (FKM), PTFE, and EPDM. No single material is suitable for every hydraulic fluid or temperature range. | Technical datasheet, compound designation, hardness tolerance, compatibility chart, and application recommendation. | Approve the material only after matching it with the actual hydraulic fluid, operating temperature, pressure, and motion type. |
| Dimensional Accuracy | Seal profile, shaft or bore size, groove dimensions, tolerances, and installation requirements. | Hydraulic seals are application-specific. Interchangeability should be confirmed by drawing, part number, dimensional standard, or a validated sample rather than nominal size alone. | Dimensioned drawing, inspection report, approved sample, and first-article inspection record. | Require written approval for any dimensional deviation, tooling change, or material substitution. |
| Minimum Order Quantity (MOQ) | Minimum quantity per size, profile, material, color, and production batch. | Typical MOQ is supplier- and product-dependent. Standard catalog sizes may be available in smaller quantities, while customized compounds, tooling, or non-standard profiles generally require higher quantities. | Formal quotation showing MOQ, tooling charges, sample policy, and price breaks by quantity. | Compare landed cost at trial, repeat-order, and annual-volume levels instead of comparing unit price only. |
| Lead Time | Time required for sampling, tooling, production, inspection, packing, and dispatch. | A practical planning range is often about 1–3 weeks for stocked standard items, 3–6 weeks for made-to-order items, and longer for new tooling, special compounds, or peak production periods. | Written production schedule with sample lead time, mass-production lead time, dispatch date, and delay-notification procedure. | Obtain a confirmed lead time after drawing, material, quantity, packaging, and payment terms are finalized. |
| Incoterms® 2020 | Point of delivery, freight responsibility, insurance responsibility, export clearance, and transfer of risk. | Common options include EXW, FCA, FOB, CIF, CPT, CIP, DAP, and DDP. Incoterms define delivery responsibilities but do not define payment terms, product ownership, or dispute resolution. | Quotation stating the exact Incoterms® 2020 rule and named place or port, such as FCA named warehouse or FOB named port. | Compare total landed cost, customs responsibility, import taxes, insurance, and destination handling before selecting the term. |
| Quality Control | Control of incoming materials, molding, trimming, dimensions, appearance, and batch traceability. | Useful controls include hardness testing, dimensional inspection, visual inspection, batch identification, and documented nonconformance handling. ISO 9001 certification can support process confidence but does not replace product verification. | Quality manual, inspection plan, certificate of conformity, batch record, and sample inspection report. | Define acceptance criteria and sampling levels in the purchase order before production begins. |
| Sampling and Validation | Whether samples represent the final compound, tooling, surface finish, and production process. | A production-intent sample is more representative than an engineering prototype. Application testing should cover leakage, friction, wear, temperature, pressure, and fluid exposure where relevant. | Approved sample record, test protocol, test results, and signed drawing or specification. | Do not treat visual approval alone as proof of service performance. |
| Packaging and Shelf Life | Protection from ozone, ultraviolet light, heat, contamination, deformation, and moisture during storage and transport. | Elastomer seals are commonly stored in sealed packaging away from direct sunlight, ozone sources, excessive heat, and mechanical stress. Shelf-life guidance varies by material and applicable standard. | Packaging specification, production date or batch code, storage instructions, and shelf-life statement. | Confirm packaging quantity, labeling language, barcode requirements, and export-pallet specifications. |
| Commercial and After-Sales Terms | Payment terms, warranty scope, claims procedure, replacement policy, tooling ownership, and document retention. | Terms vary by supplier and transaction risk. Clear specifications and traceability reduce disputes more effectively than broad quality promises. | Signed quotation, purchase contract, warranty terms, tooling agreement, and documented claims process. | Ensure every agreed technical and commercial requirement appears in the purchase order or contract. |